Archive Assigned Training

ARCHIVE ASSIGNED TRAINING

This is used when prior online training completed is no longer applicable to the Student, but a record of it being done does need to stay.  

It is most commonly used when either:

• The Student has switched to a different job function or operates equipment for which that old training does not apply.
• The Student has completed recurrent training and thus the previous training (which probably now shows as ‘Expired’) no longer applies, but a record of that prior training still needs to be retained.

To Archive Assigned Training:

IMPORTANT: This process can not be undone / reversed.  However, if needed, you could always assign that same module to that Student again.

In Registrar role (or Manager role, if enabled), go to Users/Students and find the student you want, then click their ‘Manage’ button to open their profile, then click “Manage Training” button.  Then click on the ‘Assigned’ tab at the top.

For the module you want to Archive, click the red icon with the file cabinet (Archive) icon on it.   You can continue to select multiple modules to be archived for this Student.  Then click the ’Next’ button at bottom of page, check the Summary, and then Submit.

This will remove the module from several places, mainly in lists of training assigned to the Student places where it may have been showing as ‘Expired’.  It will continue to show as completed training in relevant reports.