Getting Started: Off-Line Training Events

Off-line Training Tracking

This feature enables you to keep track of training which is not done via this system. This may be things like classroom training, seminars, third party training, etc.

Off-line Training Events (OLTEs)

Off-Line Training Events (OLTEs) can be entered for each student in REGISTRAR role. In REGISTRAR / Settings, you can also allow MANAGER role to enter OLTEs for students (if ‘Student Actions Menu’ is enabled for Manager), and you can enable the Student to enter and control their own (in their Profile page).

1. In REGISTRAR or MANAGER, go to Users tab
2. In Students Page, select a student to open their actions menu and select "Off-line Training Events"
3. Click  on the Screw Icon to edit an Off-line training event. For each OLTE you can upload a scan of any certificate or other document associated with it, as well as set an expiry date with automated email reminders. If you click the ‘Settings’ button, you can add further details like training provider, cost, and other info.

Managing your Off-line Training Events

1. To manage your offline training events, go to the Settings tab
2. Next, click on the Customization tab
3. Click the Off-line Training Events dropdown and click on Off-line training events option. A new window will open
4. Add or delete Off-line Training Event names. This is to prevent users from entering different versions of an OLTE name (i.e.: Driver’s License, Driver License, Driving Permit, etc.) and thus enable the reports to be effective.

In the RECORDS section in REGISTRAR and MANAGER, there is a report for OFF-LINE TRAINING where you can view upcoming expiring OLTEs and other information.

Bulk Off-line Training Records Import

Want to enter a bunch of Off-Line Training Events for one or many students? There is a new feature in the UTILITIES tab in Registrar you can use to do this. The instructions there tell you how to configure your Excel (or other brand) of spreadsheet or database file for quick, easy import into the system.

Please email support@aerostudies.com if you encounter any issues during this process.